WORKSHOP GUIDELINES

Tutorials and Workshops Guidelines for MICCAI 2012

Workshop Tutorial and Challenges Submission Guidelines

Proposal Deadline: January 6, 2012

Notification of Acceptance: February 15, 2012

Format

Each workshop should be organized as a single track session consisting of oral presentations of papers accepted to the workshop. Significant time should be allotted for questions and discussions. Furthermore, panel and poster sessions could also be included. We also welcome "Challenges" which are workshops aiming to compare methods on common data sets. A tutorial is a more formal set of lectures, also with ample discussion time.

The duration of a workshop/tutorial will be either half (09:00-12:30 or 14:00-17:30) or full day (09:00-17:30) and includes morning coffee break, lunch and afternoon coffee break, as appropriate, where further exchange and discussion can continue informally. The exact timing of breaks will have to be respected and will be sent to all organizers in due time.

Tutorials

The purpose of tutorials is to provide educational material for training new professionals in the field including students, clinicians and new researchers. Points to be considered include:

  • Tutorials should be on an existing sub-discipline of MICCAI with known material, approaches and open problems.
  • There should be a cohesive theme to a tutorial, e.g., methodology, organ, disease, etc.
  • Tutorials should acknowledge the wide spectrum of background of the attendees within their program, and may focus on basic or advanced knowledge transfer.
  • Tutorial organizers should identify the target audience and educational objectives (e.g., Continuing Medical Education guidelines might be followed).
  • Proposals should have speakers and titles, and allocate a long presentation/discussion times per speaker.

 

Workshops / Challenges

All workshops should recognize MICCAI in their title some way, given all meetings are subsidized and under-written by the main meeting and society. Suggested: “The International Workshop on X: A MICCAI Workshop”, or simply “MICCAI workshop on X”, “MICCAI Grand Challenge on Y”.

The purpose of workshops is to provide a comprehensive forum on topics that may not be fully explored during the main conference. Points to be considered in a proposal include:

  • Workshop topics are encouraged to address an open problem in MICCAI, e.g. “The X problem” or “How can we Y?”
  • Workshop programs should allocate substantial free discussion time.
  • Workshops may include a combination of guest and/or submission papers.
  • Challenge workshops are acceptable if they are interactive and encourage problem solving. The data of the challenge have to be open to all the participants of the workshop. In return, people using these data engage to participate to the workshop. The availability of the challenges datasets and results to the MICCAI community after the workshop is encouraged.
  • Each workshop proposal should suggest a core team of people targeted as potential speakers.
  • Double submissions to MICCAI and the workshops are prohibited. Papers accepted for the main meeting must not be submitted to any workshop. No papers may be submitted to multiple workshops, in accordance with the focused problem-solving nature of MICCAI workshops. This reminded to the authors in the call for papers.
  • The deadline for paper submissions to workshops must be later than May 30, 2012 to allow relevant MICCAI papers to be resubmitted.
  • The deadline for paper acceptation in workshops must be before Friday July 6, 2012 (about one week before the early-bird deadline).

 

Submission

Workshop, tutorial and challenge proposals must be submitted by email in PDF to workshops_miccai2012@lists-sop.inria.fr by January 6, 2012. Proposals should provide sufficient information to evaluate the relevance and importance of the topic, and the size of the interested community. Prospective workshop/tutorial organizers must follow the guidelines in submitting a workshop/tutorial proposal and are encouraged to contact the organizers should any questions arise at workshops_miccai2012@lists-sop.inria.fr.

 

Budget

MICCAI 2012 will not pay for travel or other arrangements for workshop/tutorial organizers or any of their invited guests. Organizers and their guest have to register to the workshop. One free registration will be provided to the workshop organizers if the number of registrants is above 40 people (under the hypothesis that the global budget of workshops / tutorials is balanced).

 

Organisation

  • The workshop/tutorial organizers must arrange for advertising of the workshop/tutorial, submission and reviewing of papers, notification of acceptance, compilation of the workshop/tutorial program, and print ready layout of the proceedings.
  • The MICCAI 2012 organizers will provide a media kit so that the MICCAI branding is consistent. MICCAI banners and logos on workshop advertisements are compulsory.
  • The MICCAI 2012 organizers will advertise the workshop/tutorial on the MICCAI website in a general call for Workshop/Tutorial participation. A link to your website main page will be provided.
  • Workshop/tutorial organizers will be notified of the day on which their session will be held. If you have a preference, please provide this within the proposal.
  • The MICCAI 2012 administration will manage the registration of the participants in your session.
  • The MICCAI 2012 conference organizers will provide space for presentations and posters and AV support, in the limit of the space available.
  • Meetings fewer than 20 registered attendees may be cancelled, as these are not financially viable. On July 20, 2012 all workshop/tutorial organizers with fewer than 20 registered participants will be informed, and the workshops/tutorials will be cancelled by August 20, 2012 if the number of registered participants is still below 20.
  • Authors will assign to MICCAI the right to distribute the workshop/tutorial material to MICCAI members and to workshops, tutorials and MICCAI attendees, whatever copyright ownership is planned by the workshop/tutorial organizers. It is up to the workshop/tutorial organizers to collect the agreement of the authors for that and communicate this information to journals / publishers utilizing material from MICCAI workshops/tutorials.
  • The registration fee will include a USB memory device containing workshop/tutorial materials. Workshop/tutorial organizers must provide us with a single PDF file containing all of the needed materials by August 20, 2012. Please email this material to workshops_miccai2012@lists-sop.inria.fr .

 

Venue

The venue for the workshop/tutorial will be the Acropolis Convention Center or in the immediate neighborhood, Nice, and onsite services and catering arrangements will be organized by the MICCAI 2012 organizers.

 

Guidelines for proposals

Workshop/tutorial proposers are requested to submit a 1-2 page proposal in PDF or MS Word format. Please limit electronic proposals to less than 2 MB. It should include:

  • Title and brief (150 words) outline of workshop/tutorial topic scope.
  • Name/s and contact details (email, telephone number, postal address, webpage) of workshop/tutorial organizers
  • Academic objectives and justification of relevance to MICCAI
  • Workshop/tutorial/challenge format plans
  • Anticipated (min/max) number of participants with reasoning for the number (e.g., numbers from previous workshops/tutorials).
  • Names of guests speakers or anticipated major contributors
  • Number of poster boards expected
  • Space requirements and special equipment or technical support needed

Workshop/tutorial organizers are can negotiate a special edition journal for the best papers in the workshop/tutorial.

 

Selection criteria

Due to the limited number of rooms available, and for the interest of the participants, a selection will be performed within the submitted workshops tutorials and challenges. The criteria that will be considered include

  • Expected interest of the subject for the MICCAI audience. Emergent subjects will be favorably considered if the link with the MICCAI community is clearly established. Some slots may be reserved for events strongly involving clinicians.
  • Quality of the organization planned for the review process in workshops, the faculty selection in tutorials, and the challenge organization in terms of data provided, interactive processing (online and/or offline) and evaluation of results for challenges.
  • Diversity of the subjects: overlapping workshops tutorials and challenges will be encouraged to merge before the final decision is taken.
  • Correspondence between the planned number of participants and the capacity of the rooms (rooms from 30 to 300 people will be available).

 

Important Dates

  • January 6: Workshop and tutorial proposals
  • February 15: Acceptance of workshops and tutorials
  • March 30: Call for submissions of papers to workshops/tutorials (the MICCAI organizers will provide two rounds of calls for papers on behalf of all workshops/tutorials. Each organizer is encouraged to use their own mailing lists for additional calls)
  • May 22: Notification of acceptance for the main MICCAI conference
  • May 30: Workshop paper submission deadline (tentative date, this is to be decided by the organizers of each workshop but must be later than May 30)
  • July 6: Acceptance of workshop papers (tentative date, this is to be decided on by the organizers of each workshop but must be no later than July 6)
  • July 15: Draft of each workshop/tutorial program will be sent to the MICCAI organizers at workshops_miccai2012@lists-sop.inria.fr
  • July 30: Deadline for camera ready papers (tentative date, this is to be decided on by the organizers of each workshop)
  • August 20 (provisional date): Deadline for workshop/tutorial organizers to fully compile their proceedings into a single PDF file and email them to workshops_miccai2012@lists-sop.inria.fr
  • August 20: Workshops/tutorials with low registered attendance will be cancelled
  • October 1 and October 5: Workshops/tutorials

 

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